Edit an Ingredient
Go to Admin > Ingredients
To Learn about Ingredients, Click Here
When you edit an Ingredient, you are adding, deleting or modifying the information and settings of the Ingredient. To edit an ingredient, go to the list of your ingredients, and search for the ingredient and click on the name of the ingredient or the “edit” button in the action column.
Ingredient Tabs
There are various pages or tabs for each ingredient.
- Details Tab
- Price Tab
- Images Tab
- Stock Levels
- Suppliers
- Ingredient Notes
- Measurements
Details Tab
The details tab allows you to enter all the high level information about the ingredient including;
Default Ingredient Name
Ingredient Names
SKU#
Ingredient Status
Premix Formula Ingredients (only for premix formulas)
Default Category
All Categories
Description
Ingredient Attributes
Action and Indications
Caution and Contraindications
Flavor
Temperature
Recommended Dosage
Classification
TCM Channels
Ingredient Interactions
Similar Ingredients
Associated Allopathic Conditions
Symptoms
Possible Drug Interactions
Research Studies
Tags
You do not need to have all of these fields for every ingredient. If you go to your Ingredient Settings by navigating to Settings and then “Ingredient Settings”, you can enable or disable fields and attributes for each ingredient type.
Prices Tab
The Price tab lets you set your price for the ingredient to be used in custom formulas and custom products containing this ingredient.
Default Price
You can change your default Price by entering a new one.
Manual Cost of Goods
You can enter the amount you pay per measurement unit. Example, you purchase the ingredient for $0.10 per gram. If you enter a manual cost of goods, the latest cost of goods field will disappear and any calculation regarding cost of goods will use your manual cost instead of the latest cost of goods.
Latest Cost of Goods
This is determined by adding new stock/inventory and entering a price you paid for it, or adding a supplier product to your dispensary under the Supplier Tab. If you have not done either of these, it will use your default cost of goods entered in pricing rules for the ingredient type. If you have not entered a default cost of goods in your ingredient settings, it will default to $0.01. You can override the latest cost of goods by entering a manual cost of goods.
Tiered Pricing
Tiered pricing lets you charge a different price based on the qty being purchased. You can manually add ranges or select a price tier template you have already created.
Ingredient Image Tab
You can set a default image in Catalog Image Settings for the Ingredient Type. If you have not uploaded an image, it will use the default. If you have one or more pictures of the ingredient, you can upload it. Choose a file from your computer or enter a url ending in png or jpg. Press Submit. If you have more than one image, you can select the default image that will appear first. 
Ingredients (premix formulas only)
You can add the ingredients of a premix formula in the ingredient tab. The ingredients do not have to exist in your dispensary. If the ingredient exists, it will display the ingredient as Linked, and if the ingredient does not exist, it will display it as ‘Not Linked’.
If the ingredient does not exist, you can enter it into the form and also specify the measurement type used. Example, 2 Cups. Even if the measurement type does not exist in your dispensary, the system will accept it.
1. Choose a Name Type. Based on your selection, it will let you select ingredients with this name type.
2. You can mix ingredient types together. Example, your premix formula may consist of both granules and tinctures combined.
Stock Levels Tab
The Stock Levels Tab gives you information about Inventory/Stock Levels and specific settings for this particular ingredient.
Show out of Stock to Users
If set to ON, it will show an out of stock message to practitioners when they are building a custom formula, if the item is out of stock. If set to OFF, the out of stock message will not appear.
User can purchase when out of stock
If set to ON, if the item is out of stock, the practitioner can still submit the formula in an order. If set to OFF, the practitioner will not be able to add the item to their cart and it will give them a warning to remove the item.
Low Stock Warning Level
This is a value where your item will appear as low on stock indicating you need to order more.
Stock Level Information
You can see the following stock/inventory settings for each ingredient.
Total Available
Shows you the total amount of stock you have available.
Committed
Shows you the total amount currently ordered which has not been fulfilled.
Average Used Per Day
Shows you the average amount you dispensed per day for this ingredient.
Average Used Per Month
Shows you the average amount dispensed per month for this ingredient.
Estimated Time Remaining
Estimates how many days left until your stock level will be zero. It divides the average amount dispensed per day by the remaining amount and rounds it.
Fulfillment History
Shows you the orders and formulas that consumed this ingredient.
Purchase History
Displays a transaction after you enter new stock/inventory for this ingredient. If you entered a purchase price, it will also display the cost per unit.
Lot Information
Shows you all the lot numbers/Batch numbers associated with this ingredient. Here you can modify amounts, turn off lot numbers. To add more stock, please go to the add inventory screen.
Suppliers' Tab
The suppliers tab lets you add products you purchase from one or more suppliers so you are able to create purchase orders.
Default Supplier
Select a default supplier for this premix formula from the list. If the supplier does not exist, you can click on “Add New Supplier” or go to Admin > Lists > Suppliers to add a new supplier.
Add Supplier Product
You can add products that your supplier sells which will enable you to create purchase orders.
1. Click on Add Product
2. Fill out the required information or all the fields for a complete record.
3. Press Submit
*Name of Product
Brand Name
Supplier SKU#
*Name of Supplier
UPC#
EAN#
*Purchase Price
MSRP
Shipping Weight
*Number of g/kg/pounds/ml/oz (depends on herb type and inventory settings)
Herb Notes
Notes are convenient for saving information about an ingredient which will not be shown to patients or practitioners. Currently this section is used for internal purposes only to enter any additional text about the specific ingredient. 